Privacy Policy

Vorian Privacy Policy

Vorian is committed to protecting your privacy. This Privacy Policy explains how we collect, use, disclose, and safeguard your personal and business information when you use our platform, applications, products, and related services (collectively, the “Services”).

By accessing or using the Services, you agree to this Privacy Policy. If you do not agree, please do not use our Services.

  1. Scope of this Policy

This Privacy Policy applies to:

All users of the Vorian SaaS platform (including web and mobile apps).

Visitors to Vorian’s websites and digital properties.

Business clients, partners, vendors, contractors, and affiliates.

This Policy does not apply to third-party platforms, services, or integrations unless explicitly stated.

  1. Information We Collect

We may collect the following categories of information:

a. Information You Provide to Us

Account & Profile Data: Name, company name, job title, email address, phone number, billing details, and login credentials.

Business Information: Documents, data, files, or content you upload or create in the Vorian ecosystem (financial data, HR records, invoices, operational metrics, etc.).

Payment Information: Credit card details, bank account information, or other financial data processed securely via PCI-DSS-compliant providers.

Support & Communication: Information you provide through customer support requests, surveys, or feedback.

b. Information We Collect Automatically

Usage Data: Pages visited, features used, time spent, clicks, and system activity.

Device & Technical Data: IP address, browser type, operating system, device identifiers, log files, and cookies.

Location Data: Approximate location derived from IP address or device settings (if enabled).

c. Information from Third Parties

Integrations: Data from third-party apps, APIs, or financial institutions when you connect them to Vorian.

Partners: Business and market data provided by strategic partners or affiliates.

Public Sources: Information available from government or public records, directories, or professional networks.

Meta/Facebook Integration: If you connect your Meta account to Vorian’s marketing module, we collect and store data permitted by your Meta permissions (such as public profile information, email address, and page insights) strictly to provide CRM and marketing automation functionalities within Vorian.

  1. How We Use Your Information

We process information to:

Provide and Operate Services: Create and manage accounts, enable platform functionality, and process transactions.

Improve and Personalize Experience: Analyze usage, develop new features, optimize UI/UX, and provide tailored recommendations.

Security & Fraud Prevention: Detect unauthorized activity, enforce terms, and protect against fraud or misuse.

Legal & Compliance: Comply with financial regulations, tax laws, and government requests.

Marketing & Communications: Send updates, promotions, product announcements, and newsletters (with opt-out options).

Research & Development: Train and refine our AI models, aggregate data insights, and conduct analytics.

  1. Legal Bases for Processing (for GDPR Compliance)

Where applicable, Vorian relies on the following bases:

Consent (e.g., marketing emails, optional data sharing).

Contractual Necessity (e.g., providing Services you signed up for).

Legitimate Interests (e.g., improving Services, preventing fraud).

Legal Obligations (e.g., tax reporting, regulatory compliance).

  1. How We Share Information

We do not sell your personal data. We may share information with:

Service Providers: Payment processors, cloud hosting, analytics, and support platforms.

Business Partners: Where you explicitly authorize integrations (banks, HR systems, CRM tools).

Corporate Transactions: If Vorian undergoes a merger, acquisition, financing, or sale of assets.

Legal Authorities: To comply with applicable law, regulation, subpoena, or governmental request.

Other Users: Where data sharing is inherent (e.g., team accounts, shared dashboards).

  1. Data Retention

We retain personal data as long as necessary to provide Services, fulfill legal obligations, resolve disputes, and enforce agreements.

Business data uploaded to Vorian is retained in accordance with your subscription and account settings.

When you close your account, we will delete or anonymize data within 30 days, unless required by law to retain it longer.

Data Deletion Instructions after Data Retention:
If you wish to delete your Vorian account or request the complete removal of any data we have fetched via Meta (Facebook/Instagram) integrations, please send an email to chevaan@apollodigital.global with the subject line “Data Deletion Request.” Our team will securely delete your account and all associated Meta data from our servers within 30 days and notify you once the process is complete.

  1. International Data Transfers

Vorian may process and store data in multiple jurisdictions, including the United States, European Union, and Asia.

Where required, we implement Standard Contractual Clauses (SCCs), adequacy decisions, or other safeguards for cross-border transfers.

  1. Security of Your Information

We employ administrative, technical, and organizational safeguards, including:

End-to-end encryption (AES-256 in transit and at rest).

Role-based access controls.

Multi-factor authentication (MFA).

Regular penetration testing and security audits.

Compliance with industry standards (ISO 27001, SOC 2, GDPR, CCPA, PCI-DSS).

Despite these measures, no method of transmission over the Internet or electronic storage is 100% secure.

  1. Your Rights

Depending on your jurisdiction, you may have the right to:

Access a copy of your data.

Correct inaccurate or incomplete information.

Delete or request erasure of your data (“right to be forgotten”).

Restrict or object to processing.

Port your data to another service.

Withdraw consent (where processing is based on consent).

Lodge a complaint with a data protection authority.

Requests may be submitted to chevaan@apollodigital.global
.

  1. Cookies & Tracking Technologies

Vorian uses cookies, pixels, and similar technologies for authentication, analytics, personalization, and advertising.

You can manage preferences via browser settings or opt-out tools (e.g., Google Analytics opt-out).

  1. Children’s Privacy

Our Services are not directed at children under 16 (or the minimum age of consent in your jurisdiction). We do not knowingly collect personal information from children.

  1. Third-Party Links & Services

The Services may contain links or integrations with third-party platforms. Vorian is not responsible for their privacy practices or content.

  1. Changes to this Privacy Policy

We may update this Privacy Policy periodically. We will notify you of significant changes via email, platform alerts, or by updating the “Last Updated” date.

  1. Contact Us

For questions, concerns, or data requests, please contact:
chevaan@apollodigital.global